NEWApHC
Board Meeting Minutes
02-06-10
Attendees: Saundra Laskowski, Shann Schwartz, Sandy Truntz, Cindy Drumm, Stephanie Dekeyser, Starla O’Brien, Dan and Gloria Schaut
Absent: Eric Henning, Tiffany Kindschy-Christianson
Agenda:
Called to order by Shann: 5:10pm(Meeting held prior to Annual Banquet)
Roll Call
Secretaries Report (Saundra)
- Reviewed and approved minutes from last meeting (12/18/09)
Treasurer’s Report (Stephanie)
- Beginning Balance =$9,078.65; ending Balance = $7,321.52
- The following expenses were paid:
- $100 The Villager deposit for 2-6-10 banquet
- $150 Showtime arena deposit for June 5 & 6 show
- $800 Washington County Fair park deposit for Aug 7 & 8 show
- $707.13 Sandy Truntz for new club printer/copier ($449.51) and Regional awards ($559.62)
- Starla motioned to approve; Sandy provided second; all were in favor to approve
COMMITTEE UPDATES:
Futurity (Starla)
- Four entries for futurity
Youth Club (Shann for Kelly)
- Kelly Schwartz took over
- Pizza sale was done and was successful
- Youths have collected recipes and will be doing a cookbook sales for their next fundraiser
Regional Awards (Sandy Truntz)
- Deadline for nomination forms is 2 weeks prior to 1st show (June 5 & 6) to have points count. The board is putting this new rule in place due to people bringing their nomination forms to the show so last minute
- The forms will be posted on website – they are to be sent to Sandy Truntz when completed ; her address and contact information is on the form
- It is the sole responsibility of each individual nominee to verify that Sandy has received their nomination form prior to the first show. It is not Sandy’s responsibility to confirm.
- NEWApHC reserves the right to refuse eligibility for yearend nominations if program rules are not adhered to. The club will enforce the above rule for anyone who owes the club money, does not return calls from Club officers and/or does not return traveling trophies on a timely basis to ensure current recipients will receive the trophies at the annual banquet.
Open Show (Suzette Hackl – Show Chairperson)
- Will be dropping the pony and mini classes that we tried last year. There were very few entries if any in these classes.
- Judge is hired
- Manitowoc County Fairgrounds is contracted and deposit sent
- Suzette will produce a draft of the show bill when NEWPHA publishes their class list and present it at the next Board meeting for approval
- She will send it to WI State Horse Council to be Championship Challenge Approved.
- Suzette has tentatively reserved a veterans organization to do the food booth but she is going to ask the youth club or any other NEWApHC volunteers want to do it before finalizing
- NEWPHA delegates to vote for new rule stating that year end award qualification is met by a minimum of 6 points with no minimum number of shows. This will be taken to the next NEWPHA delegate meeting for final vote: 2/23/10 update: NEWPHA delegates voted on this topic. The new rule is an NEWPHA member must be a member prior to their first qualifying show and they must attend a min of 2 show dates with a min of 6 points to qualify for yr end awards.
Spring Show (June 5 & 6 at Bounds Showtime Arena)
- Have 3 of the 4 judges contracted; As soon as we have the fourth we will notify ApHC
- Need Announcer & Chairperson
- Sandy to check to see if Paul is available and reasonably priced to do the entries and computer
- Sandy to also call Cheri and Lisa to see if they want to assist in any way
Fall Show & Futurity
- To be held August 7 & 8 at Washington County Fair Park
OLD BUSINESS
Open Board Positions (nominations opened and voted on during business meeting at banquet following dinner)
- Four board positions up for renewal:
o Saundra Laskowski – accepted nomination & was elected
o Shann Swartz – accepted nomination & was elected
o Eric Henning – accepted nomination & was elected
o Sara Schultz not continuing her board position: nominations will be opened again during the business meeting held after the banquet dinner – Carolyn Robb – accepted a nomination & was elected
State Club
- NEWApHC was notified by Diane Champion that SWAHA had a general membership meeting with quorum and voted to dissolve club; They would like to donate approx. $1,000 balance to the NEWApHC Youth Club or to go towards youth entries
- Shann has a letter drafted that will need to be sent to ApHC to request we change our name to the WI Appaloosa Horse Club. ApHC votes on these items during their March meeting.
NEW BUSINESS:
NEWApHC Directory
- Does the club want to continue doing these or should we do something different like calendars? Everyone felt that we should continue with the Directory.
- Directory covers and back of covers will be auctioned after the banquet . They will not be sold for under $75 as their normal price is $150.
- Funds are to go towards paying for the directory
Meeting adjourned at 6:10 pm
Next meeting TBD
NEWApHC Board Meeting Minutes
12-17-09
Attendees: Saundra Laskowski, Shann Schwartz, Sandy Truntz, Kathy Buth, Cindy Drumm, Eric Henning, Sara Schultz, Stephanie Dekeyser
Absent: Starla O’Brien, Tiffany Kindschy-Christianson
Agenda:
Called to order by Shann: 7:05
Roll Call
Secretaries Report (Saundra)
- Reviewed and approved minutes from last meeting (9/25/09)
Treasurer’s Report (Stephanie)
- Financial summary & final results
- Spring Open Show (NEWPHA Open Show Circuit) – Profit $3,078.32
- May Show – Loss $242.80
- August Show – Profit $441.47 (of which 50% of costs and profits were split with SWAHA)
- Overall financial update – Balance $9,644.02; Board reviewed and approved Treasurer’s report.
Old Business
Banquet (Saundra)
- To be held at The Village on Saturday, Feb 6
- 5:00pm General Member Meeting; 6:00pm Social; 7:00pm Buffet Dinner
- $15 adults, $10 children between 3-10; Children under 3 yrs free
- Will provide free soda
- Bartender for evening
- Will do auction for 2010 Futurity Fundraiser as traditionally done
- Saundra to work with Chelsea to update Registration Forms: to be sent to Saundra by Jan 27 to get count of attendees for dinner
- Will allow payment at the door but will charge an additional $3 per person at the door
Spring Show
- ApHC Approved for June 5 & 6
- Shann to begin contracting Judges
- To be held at Bounds Showtime Arena, Deerfield, WI
- Still need a Show Chairperson; For now all paperwork to ApHC indicates Saundra; If this doesn’t change ApHC has confirmed that Saundra can still show as long as she has no contact with the judges prior or during the show. Hopefully, a show chairperson volunteer can be found, who isn’t showing.
- Office / Computer – Looking for someone to run the office, entry, computer, etc. Will put this in the winter newsletter to see if someone comes forward as a volunteer or knows of someone who can help in this capacity.
Fall Show & Futurity
- To be held August 7 & 8 at Washington County Fair Park
- The Board felt that because Liliah (our contact at Washington County Fair Park) was able to offer a discount to stay at this location as compared to previous years; we should at least keep one show there. Additionally, we didn’t want to move both shows all in one year. Stephanie to reserve.
State Club
- Updates: ApHC would have to approve in March after SWAHA general members vote on it and letters from both clubs are submitted. Shann will keep working on this.
Committee Updates:
Spring Open Show (NEWPHA Show Circuit)
- Suzette Hackl has volunteered to be the show chairperson
- Updates provided by Shann, Stephanie, and Saundra as Suzettte was not present
- To be held on Sunday, May 30th at Manitowoc County Fairgrounds
- Grounds are reserved
- Judge is contracted
- Working on volunteers for office or assisting with grounds duties
- Food booth contracted to be provided by a VFW group that has provided food service at previous NEWPHA open shows.
- Open Show date will be published in NEWApHC winter newsletter along with the dates of all other NEWPHA open show circuit shows
- Saundra & Stephanie representing NEWApHC as NEWPHA delegates and attending the required NEWPHA meetings; Board agreed that topics discussed at these meetings directly impacting the Appaloosa horse should be brought back to the board for a vote on the topic. Other issues can be voted on by Stephanie and Saundra ; thus reported to the board but do not require a vote by the board.
- Show bill will be drafted by Suzette and reviewed with the board once NEWPHA publish their required classes,etc.
Futurity (Starla/Tiffany)
- No updates provided as Starla or Tiffany were not present
Youth Advisor (Kelly: Update provided by Shann)
- Held Youth Club meeting on November 7; voted on officer positions and discussed first fund raiser
- Completed a Pizza Fundraiser at end of Dec; Next fundraiser will be cookbooks
- Email invites where sent to all 2009 youth members; if anyone was missed who would like to participate please contact Kelly Schwartz.
- Funds raised through fundraising will go towards sending the youths to Nationals
Open Awards (Kathy)
- Kathy attended to give us an update
- She gave a tentative number of award winners; based on this number the Board voted to provide and additional $300 towards awards since Kathy had purchased some items in previous years and has extra stock
- Kathy will handle all open wards and attend the banquet
Circuit Awards (Sandy)
- Sandy provided a tentative number of award winners; based on this number the Board approved $1,000 to be spent on awards.
New Business
Open Board positions:
- There are four board positions which are becoming available for nomination at the Feb 2010 banquet. These include current positions held by Saundra Lasksowski, Shann Schwartz, Eric Henning (appointment to replace vacant position for Tiffany’s original seat), and Sara Schultz (was only a 1 yr term position due to a resignation).
- All current directors have communicated their interest in assisting for another term.
- Nominations will be accepted for anyone interested in any of these positions via nomination at the banquet and proxy nominations submitted via a nomination form.
- Shann to work with Chelsea to ensure the form used in previous years is updated and sent with the winter newsletter
Issue with a check found in late Nov for 2009 membership:
- Sandy Truntz found a couple membership and year end award nomination checks in her paperwork for 2009 which were not cashed. Upon finding them she immediately forwarded them to Stephanie for deposit. There was an issue with one of these checks due to a bank account being closed. The individual who wrote the check was issued a $15 fee by the bank because of this.
- The Board voted to hold the member harmless and thus provide an option for the individual to receive a free membership for 2010 worth $15 because of our late cashing of this check.
Meeting adjourned at 9:16pm
Next meeting will be the General Membership Meeting held at 5pm Feb 6 (prior to the banquet)
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